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About this article
This article includes instructions and suggestions for storing, organizing, and backing up files on your MacBook hard drive. It is intended for any student or employee with a MacBook.
Fig 2. Select hard drive icon and Users to access Home folder
Where are your files?
You have full administrative rights to your laptop. That means you have the ability to save your files just about anywhere on your laptop's hard drive. You may have saved things, intentionally or unintentionally, to locations other than the ones we configured as described below. It's up to you to find and manage those folders and files. Every WSU MacBook hard drive is set up the same way:
About the Home folder
Your Home folder is a special folder on your hard drive set up just for you. This is where you should save any personal or school-related files on your laptop. To help you keep your files organized, WSU created some sub-folders in your Home folder (e.g., Documents, Music, Pictures). You can use these folders if you wish or you can create your own. You can also create sub-folders within these folders (e.g., a Courses folder inside your Documents folder). Build a folder structure that works for you.
What's a default save location?
Some applications have default save locations for files you create using that application. For example, Microsoft Word opens a specific folder in your Home directory the first time you Save a document and every time you select Save As. WSU has already set the default save location of many of the applications that came installed on your MacBook. For example, the default save location for Word is your Documents folder in your Home directory. When you install applications, a default save location is selected automatically or you are asked to select one during the installation process. You want the default save location to be a folder in your Home directory. For example, when you install Apple iTunes, it will use your Music folder in your Home directory. Sometimes, an application will pick a very strange and out of the way default save location. Keep your eyes on this as you install applications and change the default save location if needed. Also, be careful about deleting or renaming existing folders in your Home directory if they are default save locations for an application.
How do I access the Home folder?From the hard drive icon
From the Go menu
About the sub-folders in your Home folder![]() Documents, Music, Pictures, and Movies
These are folders that we created for you thinking that this might be a nice way for you to organize your files. If this works for you, great. If you want to create new folders with new names, that's fine too. However, keep in mind that these folders are default save locations for various applications. Even if you don't want to use them, please don't delete them for awhile until you are sure you have your own folder structure and default save locations worked out.
Applications
You may or may not have such a folder depending on what applications are installed on you MacBook. Don't confuse this Applications folder in your Home directory with the one that contains all of your installed applications. They are two different folders. This one simply stores personal data and files associated with certain applications. For example, the default storage location for the screen shots you capture using TechSmith SnagIt, a screen capture program, is a sub-folder in your Applications folder in your Home directory. The actual SnagIt application itself is stored in another location. For most applications, you can change their default save locations if you wish, but always check this Applications folder to see if there is anything in there you want to back up and retain.
Macbook Pro Hard Drive NoiseDesktop
The Desktop folder in your Home directory contains all the folders, files, and shortcuts found out on your desktop. Some people like to store things, lots of things, right on their desktop. They save files, folders, and shortcuts to applications right out on the desktop. If this method works for you and you want to replicate it on another MacBook, you will need to back up the Desktop folder and then copy and paste it to your Home directory on the other machine. Note that your shortcuts will not work on the new laptop if the applications they link to are not it the same place. The fastest way to restore them is to delete them and recreate them on the new laptop.
Downloads
This folder contains any application update, printer driver, or other software or hardware-related file you ever downloaded from the web. The vast majority of these files do not need to be retained because you will probably never use them again. However, this folder may also contain manuals, journal articles, image files, and other useful, downloaded documents or media that you do want to retain. Take a look through your Downloads folder regularly. Delete anything you don't need and move anything important to another folder to better organize it. Ideally, your Downloads folder should be empty.
Public
Because Mac OS X is a multi-user operating system, the Public folder is there to allow you to store files that would be accessible to other people who log on to your MacBook. Because no one but you typically logs on to your laptop, this folder isn't very useful. Don't delete it just in case you might need it someday.
Backing up your files
There are several ways that you can back up the files in your Home direcory:
Restoring your files
To restore your files to a new MacBook, reverse the process you used to back them up:
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Optimized Storage in macOS Sierra and later* can save space by storing your content in iCloud and making it available on demand. When storage space is needed, files, photos, movies, email attachments, and other files that you seldom use are stored in iCloud automatically. Each file stays right where you last saved it, and downloads when you open it. Files that you’ve used recently remain on your Mac, along with optimized versions of your photos.
* If you haven't yet upgraded to macOS Sierra or later, learn about other ways to free up storage space.
Macbook Pro Hard Drive SizeFind out how much storage is available on your Mac
Choose Apple menu > About This Mac, then click Storage. Each segment of the bar is an estimate of the storage space used by a category of files. Move your pointer over each segment for more detail.
Click the Manage button to open the Storage Management window, pictured below. This button is available only in macOS Sierra or later.
Manage storage on your Mac
The Storage Management window offers recommendations for optimizing your storage. If some recommendations are already turned on, you will see fewer recommendations.
Store in iCloud
Click the Store in iCloud button, then choose from these options:
Storing files in iCloud uses the storage space in your iCloud storage plan. If you reach or exceed your iCloud storage limit, you can either buy more iCloud storage or make more iCloud storage available. iCloud storage starts at 50GB for $0.99 (USD) a month, and you can purchase additional storage directly from your Apple device. Learn more about prices in your region.
Optimize Storage
Click the Optimize button, then choose from these options.
Optimizing storage for movies, TV shows, and email attachments doesn't require iCloud storage space.
Empty Trash Automatically
Empty Trash Automatically permanently deletes files that have been in the Trash for more than 30 days.
![]() Reduce Clutter
Reduce Clutter helps you to identify large files and files you might no longer need. Click the Review Files button, then choose any of the file categories in the sidebar, such as Applications, Documents, Music Creation, or Trash.
You can delete the files in some categories directly from this window. Other categories show the total storage space used by the files in each app. You can then open the app and decide whether to delete files from within it.
Learn how to redownload apps, music, movies, TV shows, and books.
Where to find the settings for each feature
The button for each recommendation in the Storage Management window affects one or more settings in other apps. You can also control those settings directly within each app.
Empty Trash Automatically: From the Finder, choose Finder > Preferences, then click Advanced. Empty Trash Automatically selects “Remove items from the Trash after 30 days.”
Other ways that macOS helps automatically save space
Macbook pro won t recognize ssd. Photo booth camera not working macbook pro. With macOS Sierra or later, your Mac automatically takes these additional steps to save storage space:
How to free up storage space manually
Even without using the Optimized Storage features of Sierra or later, you can take other steps to make more storage space available:
Learn more
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